CannyDocs - Enterprise Document Management Software

Paperless Office Solutions by CannyDocs

The solution uses out-of-the-box capabilities of the document management software. Most companies today have some form of document scanners, stand alone or networked.

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CannyDocs for Eliminating Boxes of Paper and Increasing Storage

CannyDocs document management software offered a total solution for document scanning, storage, and easy retrieval of files.

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CannyDocs

Dealing with the hassles of organising your documents? With CannyDocs you can do it easily. This can be the ultimate solution to carry documentation work. While performing the professional task, the main challenge while making document is their organization. Most of the office work can get obstructed due to this issue. After preparing the documents, the next task is to access the documents when in need. Therefore, to assimilate these tasks, you should prefer CannyDocs where along with these tasks you can also retrieve the documents immediately.

How CannyDocs works?

CannyDocs is a smart document management solution with the capability of organizing professional documents. This feature also facilitates the retrieval of your documents in a quite easy manner. CannyDocs is independent software that enables its user to work with proper ease and it works on OS so you can install it on any OS device.

Workflow



Integration







Problem Statement



Problems faced by professionals randomly

Command and security of documents is at risk

Documents transferring within the organisation could not be tracked

Denial of controlled access over physical documents

The higher conceivability of misuse of important documents that carry utmost confidential segments of a company.

The dearth of Version control of vital documents could result in rejections and loss of productivity.

Frequent damages ascribed to misplaced documents

The company has to face brutal losses due to misplaced legacy documents.

Physical documents require favourable conditions or need to be archived for long time preservation, but it adds on the expenditure that is ostensibly not good for the benefits of the company.

Keeping vital particulars is much difficult to revive

Keeping vital particulars is much difficult to revive

Most of the vital particulars are handy. These can also be considered as specific information which needs to be recovered as and when required after the long term compilation of documents.

Add-on expenses to store physical documents in favorable conditions for longevity

The decision is not made with a due process such as

There is an issue of leaps and lapse in streamlining that restricts computer operations.

The various availability of channels results in the deteriorated paperwork. Foremost significances

Best Features

Robust Search

Search a document by its name,data entry or content.Built-in Elasticsearch and basic OCR engine enables you to do a full text search.

Secured Access

User login with password.Role-based access and rights.Controlled access for folders,document sets,workflows and metadata.

Easy Sharing

E-mail a document as an attachment to a DMS User or external recipient or share a time-bound encrypted link for document access.

Graphical Dashboards

Get statistical information about document upload,indexing,workflow status and all document related activities on the dashboard.

Encrypted Storage

Upload a bulk of documents in one go,upload documents with the easy drag and drop utility.Auto encrypt documents to prevent unauthorized access.

Advanced Workflows

Formulate workflows as per specific requirements.Automate alerts,email triggers.Make provision for escalations and deviations to streamline processes

Document Indexing

Indexing includes document categoration and data entry.Document categorization(metadata) helps to spot a specific type of documents while data entry takes a user to the exact document.

Document Sets

The solution auto-links multiple documents to one record and shows them as a single set or file.Although the physical location on the DMS may be different,documents can be viewed together at one go.

Additional Features




























Why Elect Document Management software?


    It is manageable to use. The users can now be avail the process of locating files and documents according to the situation.

    Provides entire paperless toil.

    Can be easily accommodated and accustomed as per the requirements.

    Allows easy sharing with other professionals.

    Permit the authentic document and enhance the rate of completing the tasks.

    Can be used anytime

    User's Workflow gets automated

    No need to assemble anything else. The only job to be fulfilled subsists with its simple and easy operation as the software is already equipped.

    Allows a developer, if he or she can provide his or her contribution to improving the software. For this purpose, he/she can use an open-source version.





Automated Invoice Processing Flow using OCR based data extraction Module





Benefits of OCR Based Data Entry

Higher Productivity

OCR software helps businesses to achieve higher productivity by facilitating quicker data retrieval when required. The time and effort which the employees were required to put in for extracting relevant data can now be channelized to focus on core activities. Besides, employees do not have to make numerous trips to central records room to access the required documents, as they can access them without getting up from their desks.

Cost Reduction

Opting for OCR will help businesses on cutting down the Process Time to carry out data extraction, which is one of the most important benefits of OCR data entry methods. This tool also helps in trimming various other costs, such as copying, printing, shipping, etc. Therefore, OCR eliminates the cost of misplaced or lost documents and offers higher savings in the form of reclaimed office space, which would otherwise be used for storing paper documents.

High Accuracy

One of the major challenges of data entry is inaccuracy. Automated data entry tools such as OCR data entry result in reduced errors and inaccuracies, resulting in efficient data entry. Besides, problems like data loss can also be successfully tackled by OCR data entry. As there is no manpower involved, the issues such as keying in wrong information accidentally or otherwise can be eliminated.

Increased Storage Space

OCR can scan, document, and catalogue information from enterprise-wide paper documents. This simply means that the data can now be stored in an electronic format in servers, eradicating the need for maintaining huge paper files. In this way, OCR data entry serves as one of the best tools to implement "Paperless" approach across the organization.

Superior Data Security

Data security is of utmost importance for any organization. Paper documents are easily prone to loss or destruction. Papers can be misplaced, stolen, or destroyed by natural elements such as moisture, pests, and fire. However, this is not the case with data that is scanned, analyzed, and stored in digital formats. Furthermore, the access to these digital documents can also be minimized to prevent mishandling of the digitized data.

100% Text-searchable Documents

One of the huge advantages of OCR data processing is that it makes the digitized documents completely text searchable. This helps professionals to quickly lookup numbers, addresses, names, and various other parameters that differentiate the document being searched.

Massively Improves Customer Service

Several inbound contact centers often provide information that their customers seek. While some call centers provide customers with the information they need, the others will have to quickly access certain personal or order-related information of the customers to process their requests. Quick data accessibility becomes extremely important in such cases. OCR helps in systematically storing and retrieving the documents digitally at blazing speeds. With this, the waiting time is drastically reduced for the customers, thereby improving their experience.

Makes Documents Editable

Scanned documents need to be edited most of the time, particularly when some information must be updated. OCR converts data to any preferred formats such as Word, etc., which can be easily edited. This can be of great help when there are contents which have to be constantly updated or regularly changed.

Disaster Recovery

Disaster recovery is one of the major benefits of using OCR for data entry. When data is stored electronically in secure servers and distributed systems, it remains safe even under emergency situations. When there are sudden fire breakouts or natural calamity, the digitized data can be quickly retrieved to ensure business continuation.

Advantages




What we are suggesting

CannyDocs tool which will extract data from form kind of documents in structured format and push images and data entry to DMS.




Why?

Corporates are looking for more automation. This tool can help to extract data in structured forms. This may help clients to save on cost.




Infrastructure

We will need dedicated cloud server for the deployment






Roles

We will have only one role that is Admin for the solution






Limitations

File Formats - Currently we can handle pdf, jpg and jpeg files only

Accuracy – We can have maximum 80% accuracy

DMS Upload – We can pull documents from one metadata into one folder only

Setup Process



Extraction Process



DMS Customization



CanyDocs Extraction



Login



Add Data




Zone Setup




Method of Implementation

In-Premise



Install CannyDocs in your company premises. Run the application server, database server and the storage server with your IT infrastructure. Take charge of your document management solution.

Cloud



Host the DMS on the cloud as a SaaS model. Save cost on infrastructure, maintenance, backups, upgrades and deployment. Get going immediately to experience the ease of document storage, access, sharing and security.

Hybrid




Store your documents on a cloud server and run the application in-premises. Ensure the DMS is accessed within premises while the data is stored on cloud. Save internal server space while keeping documents secure.